About Vi

Vi TranLe has coordinated various weddings, banquets, and events since 2013.  Her passion for planning events, executing said plan, and doing things for other people, made for a perfect storm to get into this industry. Vi is a Southern California native, but currently resides in Avon, IN. Traveling for an event is fairly common amongst her clients (75% of weddings have been out of town for wherever she is based at that time)

Her philosophy and approach to wedding coordinating is, if a couple spends so much time, effort, and money on planning their big day, they should be able to relax and enjoy it. That’s where Vi comes in; take over the stress of the big day, make sure the big picture, the small details, and the fires are all taken care of, so the couple can truly revel in everything they’d done to put together their big event.

She holds a B.S. in Computer Information Systems and an M.S. in Business Data Analytics from Arizona State University. Professionally, Vi works as a Scrummaster supporting a local pharmaceutical company. In the summer, she is one of the Assistant Tour Managers for The Cavaliers Drum and Bugle Corps. During the winter, she is an operations team member of one of the leading indoor percussion ensembles, Rhythm X

She doesn’t know how to not work. In her limited free time, Vi drinks copious amounts of coffee, takes pictures of her food before she eats it, works out, plays PokemonGo, and spends time with her puppy, Kari.

VoyagePhoenix Magazine Article about Vi

Services & Pricing

Month of Coordination (A.K.A Day of Coordination) :

Starting at $1500

For couples who need someone to manage the final details and execution.
Common inclusions:

  • Initial Consultation (4–6 weeks before the wedding)
  • Review of Vendor Contracts
  • Create a Detailed Timeline for the wedding day
  • Venue Walkthrough (if needed)
  • Final Vendor Communication and coordination
  • Rehearsal Coordination (1–2 hours)
  • Day-of Management, including:
  • Oversee setup and décor
  • Manage vendor arrivals and payments
  • Keep the timeline on track
  • Handle emergencies and troubleshoot
  • Distribute final payments/gratuities
  • Emergency Kit for the day
  • Point of Contact for all vendors and guests

Partial Planning:

Starting at $2500

For couples who want help with some planning aspects but not everything.
Includes everything from Month-of Coordination, plus:

  • Vendor Recommendations for remaining vendors
  • Budget Guidance and tracking assistance
  • Design Assistance (color palette, theme, décor ideas)
  • Regular Check-ins (monthly or bi-monthly)
  • Timeline Development for planning milestones
  • Help with Floor Plan & Seating Chart
  • Vendor Contract Review for new bookings
  • Unlimited Email Support during planning period

Full Service Planning:

Starting at $4500

The most comprehensive package.
Includes everything from Partial Planning and Month-of Coordination, plus:
  • Complete Budget Management
  • Venue Selection Assistance
  • Full Vendor Sourcing & Booking
  • Contract Negotiation
  • Detailed Design Concept & Styling
  • Attend Vendor Meetings on behalf of the couple
  • Manage RSVPs & Guest Communication
  • Transportation & Accommodation Coordination
  • Wedding Website Assistance
  • Full Event Production Management (start to finish)
  • Dedicated Planner and assistant for the wedding day

Travel and accommodations will be required and at an additional charge to the clients. Select locations eligible for travel fees being waived

 

Portfolio

Chyann and Jeremy
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Chyann and Jeremy
Alison and Kevin (10/13/2018)
Alison and Kevin (10/13/2018) – Brittany Nemec
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Testimonials

 

Emma and Tony
Emma and Tony

“I could not recommend Vi enough for your wedding!!!! I just got married this past Saturday and the day could have not been more perfect. I owe every bit of that to Vi! She helped me from the very start of wedding planning all the way to even the smallest detail on our wedding day this past Saturday. She is incredibly detail oriented and made sure everything was accounted for well prior to the day of the wedding. She is incredibly considerate and kind. She made sure I ate and drank plenty of water throughout the day. If anything went […]

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Contact

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